Are you a project assistant? Do you have experience in creating technical documents?

We are looking for an Assistant Controller/Administrator (ISS) who will join the Octagon Professionals projects team at the European Space Agency in Noordwijk (ESTEC). Read more about this exciting opportunity and apply today!

Your responsibilities:

Administration of the Joint Mission Management Team (JMMT):

  • Planning and organization of the meeting.
  • Compilation and distribution of the agenda.
  • Generation/review of Minutes of Meeting and action item list.
  • Action item tracking and follow-up.

Coordinating the preparation and submission of papers for EUB/HESAC/PB:

  • Coordination of preparation and internal review process.
  • Schedule and document readiness track.
  • Compilation and editing of documents.
  • Support to document generation (e.g. generation of flow charts, graphics etc.).
  • Proof-reading.
  • Document delivery:
    • Recurrent documents (eg Utilization Oral Report presentation, Status and future Announcements of Opportunity presentation, Annual Report on ISS resources).
    • Recurrent inputs to higher-level documents (eg Research and utilization chapter in the quarterly report to PB-HME, Inputs to the D/HRE presentation to PB-HME, Research and utilization chapter in the quarterly report to Council, Inputs to the D/HRE presentation to HESAC).
    • Non-recurrent topic-specific documents to be defined ad-hoc.

Coordinating the preparation and submission of fiches for the work plan:

  • Coordination of preparation and internal review process.
  • Schedule and document readiness track.
  • Support to document generation and proof-reading.
  • Delivery of the fiches for the work plan (per work plan revision).

Administration of the weekly and additional ad-hoc Group Meetings:

  • Planning and meeting organization.
  • Compilation and distribution of the agenda.
  • Generation, review and tracking of the action items and record of decision.
  • Minutes of Meeting.

Administration of technical meetings and reviews:

  • Planning and organization of the meeting/review.
  • Compilation and distribution of the agenda.
  • Generation/ review of Minutes of Meeting and action item list.
  • Action item tracking and follow-up.

Preparation of events, workshops and multilateral meetings (e.g. RPWG, UOP, SOP):

  • Venue and logistics arrangement.
  • Overall coordination and organization.
  • Compilation of agenda in close coordination with the respective panel and / or working group chair.
  • Generation of Minutes of Meeting and compilation of results.
  • Follow-up actions.
  • Logistics and travel support to the international partners.

Requirements:

  • At least a Bachelor’s degree from a recognized institution of secondary studies or equivalent.
  • At least 2 years of relevant working experience.
  • Ability to work independently
  • Open-minded working attitude.
  • Proven record in producing high-quality technical documents.
  • Experience with document editing software.
  • Experience working in an international technical environment.
  • Expert knowledge with modern electronics office automation tools Microsoft Office suite and electronic mailing.
  • Ability to prioritize activities to achieve the deliverable required.
  • Proficient in the English language, both written and spoken. Knowledge of another official ESA language is an asset.

We offer:

  • Attractive remuneration package and advice on tax-free benefits.
  • Up to 30 vacations days & additional 12 public holidays based on the 40h working week.
  • Advice from our Learning & Development Specialist on most suitable training/courses.
  • Extra budget and up to 5 extra days off for your professional development.
  • Pension contribution to a tailor-made pension scheme.
  • A yearly subscription to the ESTEC gym facilities and a swimming pool.
  • Assistance with relocation in case you are moving to The Netherlands from abroad.

Ready for this new challenge? Apply now and let’s get in touch!

Octagon Professionals International is a full-service recruitment and HR services firm with 30 years of experience in the European and international market. Our large network of professionals across multiple functional areas, and multi-national team provide flexible solutions customized to individual client needs.

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Job Location:
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Start Date: 16/12/2019
Salary: Competitive package
Consultant: Sara Cruz
sara.cruz@octagon.nl
+31 (0)70 3249 300
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