Are you a project coordinator with a Master’s degree and knowledge of contract procurement process?

We are looking for a Project Controller who will join the Octagon Professionals projects team at the European Space Agency in Noordwijk (ESTEC). Read more about this exciting opportunity and apply today!

Your responsibilities:

Support to the planning, preparation, execution and follow-up of projects activities in terms of schedule, related procurement actions, costs including preparation of CaC as relevant, manpower including support:

  • Assisting in preparing, developing and maintaining programme level plans.
  • Assisting in the definition and in maintaining related work/procurement plans and related execution and contract actions plans using local tools.
  • Monitoring of the implementation of the Programmes and of activities and preparation of related reports and provision of management information.
  • Evaluating the results and main achievements of the programme, elaborating related KPIs, and preparing periodic overview publications.

In the field of resources (i.e. financial and manpower) for projects:

  • Assisting in the preparation of long-term, medium term and in-year resource plans.
  • Monitoring and controlling the implementation of the plans in line with resource targets, performing forecasting, identifying deviations and related recovery actions, producing related reports.
  • Reviewing of ESA internal expenditures such as re-charges, support services and purchases for consistency with Cost-at- Completion (CAC) of industrial contracts.
  • Checking commitments for consistency with budgets and ESA’s procedures and consumption of commitment ceiling and initiating related budgetary transfers.

In the field of procurements and execution of contracts:

  • Support to the preparation and follow-up of the Agency’s tender actions.
  • Support to the proposal evaluations as expert for the price and schedule verification and analysis.
  • Support to the preparation of the financial contract commitment and the data entry of the milestone payment plans in the Agency’s system(s).
  • Contributing to the elaboration, consolidation of related procurement workplans and detailed implementation plans (e.g. Contract Action Plan baseline) and related commitment consumption, cost and disbursement profiles.
  • Ensuring that above plans are properly inserted in the appropriate management tools.
  • Following-up of the progress of the procurement actions and contracts, and keeping track of status and maintaining the current actual and forecasting in the appropriate ESA tools.
  • Creating related objects in ESA-p, maintaining corresponding information in local applications as required and ensuring the correctness and coherence of related information.
  • Monitoring and controlling of timely implementation of actions related to procurement and contractual matters, including monitoring of financial commitments, payment milestones and invoicing.

In the field of programme industrial return:

  • Initiation and coordination of the periodic updating of relevant Industrial Return data base to reflect the current commitments status and the industrial policy forecast for planned activities.
  • Verification of coherence with ESA corporate Industrial Return data.
  • Maintenance of list of specific compensation or improvement measures and follow-up the implementation.
  • Verification of coherence of proposed procurement actions with the planned industrial return policy targets of the project, including the compensation measures.
  • Support to project level risk management.

Requirements:

  • Master’s degree in Engineering or MBA or equivalent University degree from a recognized Institution of secondary studies or equivalent qualification in Business Administration, with at least 4 years of relevant experience.
  • Quick learner, diligent, accurate and service orientated.
  • Able to work autonomously and with initiative whilst remaining a team player.
  • Familiarity with SAP and good proficiency in MS Excel is a must.
  • Knowledge of contract procurement process.
  • Fluent English language.

We offer:

  • Attractive remuneration package and advice on tax-free benefits.
  • Up to 30 vacations days & additional 12 public holidays based on the 40h working week.
  • Advice from our Learning & Development Specialist on most suitable training/courses.
  • Extra budget and up to 5 extra days off for your professional development.
  • Pension contribution to a tailor-made pension scheme.
  • A yearly subscription to the ESTEC gym facilities and a swimming pool.
  • Assistance with relocation in case you are moving to The Netherlands from abroad.

Ready for this new challenge? Apply now and let’s get in touch!

Octagon Professionals International is a full-service recruitment and HR services firm with 30 years of experience in the European and international market. Our large network of professionals across multiple functional areas, and multi-national team provide flexible solutions customized to individual client needs.

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Job Location:
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Start Date: TBD
Salary: Competitive Package
Consultant: Aleksandra Ciura
aleksandra.ciura@octagon.nl
+31 (0)70 3249 300
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