Are you a Senior Sourcing & Contracts Specialist with experience in sourcing and contracting with suppliers? If so, please read further!

Our client is a subsidiary of one of the leading international health consultancy organizations in the US. They help governments, non-profit organizations, and humanitarian agencies to achieve their public health goals through cost-saving procurement, efficient logistics, pharma-grade storage, last-mile delivery solutions, and real-time data tracking.

Responsibilities:

  • Manage the sourcing and contracting process for specified products, including bidding, due diligence, and ongoing contract performance management.
  • Ensure that all contracts meet the funder/client’s procurement and quality policy on product, availability, and other product’s quality consideration.
  • Act as a liaison with the Client Account Management and Supplier Engagement Units to ensure ease of procurement and ordering processes.
  • Proactively identify issues with ordering trends and/or contract terms and resolve and/or communicate the issues to management in a timely manner, as needed.
  • Lead to the troubleshooting of supplier performance, working with the Supplier Engagement Unit, challenges and define and implement corrective action in case of irregularities.
  • Manage due-diligence and on board new suppliers as required, ensuring a smooth handover to Supplier Engagement Unit, maintaining data accuracy standards.
  • Lead team functions and performance as required.
  • Lead to performance management for certain groups of suppliers and provide information on trends and forecasts; as well as perform analysis of current and historical data and contribute to the sourcing strategy as required.
  • Provide proactive customer service while acting as primary point of contact for suppliers’ contracts, working with PPM’s Supplier Engagement and Client Account Management Units.
  • Work collaboratively with the suppliers, funder/client, internal and external units, and partner organisations on supplier sourcing issues.
  • Manage sourcing-related incidents; log incident into Incident Management System, provide inputs for incident investigation and contribute to the resolution within incident set timelines. Translate CAPA from incidents to amend process or procedure where needed.
  • Maintain system-related changes required on contract pricing, terms, etc. in coordination with Product Information Management, Supplier Engagement, Client Account Management, 4PL, and Finance & Accounting Units.
  • Adhere to established procurement policies and standard operating procedures; and identify opportunities for continuous improvement.
  • Perform procurement duties in a transparent and ethical manner.
  • Seek opportunities for improvements in the operational processes and daily activities.
  • Create to the development of work-instructions (processes) and standard operating procedures.
  • Document and share all relevant information concerning sourcing knowledge.
  • Manage to projects as needed to enhance operational work flows and strategic sourcing.
  • Oversee day to day execution and act as an escalation point for exceptions for the Sourcing & Contracts Specialists; coach and mentor team members and support team member development and training in good procurement practice.
  • Act as the subject matter expert by developing and sharing sourcing knowledge.
  • Provide input into business development activities and/or RFI and RFP responses, as requested.

Requirements:

  • Bachelor’s Degree in sourcing, procurement, public health, or other related area or equivalent experience. Master’s Degree preferred.
  • 5+ years’ experience sourcing and procuring health products required.
  • Knowledge of the international, public health sector and experience procuring pharmaceuticals and/or diagnostic, medical devices and laboratory supplies is preferred.
  • Strong negotiation skills; contracting and service-level agreement management experience at a senior level.
  • Project management experience.
  • Strong knowledge of the international pharmaceutical and medical supply market.
  • Previous experience working with international donor agencies is preferred.
  • Experience working in a developing country is a plus.
  • Knowledge of the challenges involved in providing an effective, reliable, and quality-assured supply chain in the developing world.
  • Ability to work comfortably with Microsoft Office software, preferably with experience with SRM or CRM systems.
  • Willingness and availability to travel, and perform other duties as needed.
  • Fluency in English is required, other languages (French, Spanish) are a plus.
  • Excellent communication and interpersonal skills with strong sense of customer service.
  • Strong organizational skills and ability to perform multiple tasks simultaneously, set priorities, and work in a team with diverse cultural backgrounds.
  • Solution oriented with a high sense of quality, attention to detail, accuracy, efficiency and meeting tight deadlines.
  • Team player who is also able to work independently and handle conflicting priorities while maintaining consistent, quality performance standards.
  • Ability to manage multiple tasks within tight deadlines and prioritize effectively, while delivering high quality work.
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Start Date: ASAP
Salary: Competitive Package
Consultant: Anna Kotter
recruitment@octagon.nl
+31(0)70 3249300
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